How to use reminders in Microsoft Outlook: Some little-known tips

If you never know about these reminder choices, test them. They can enable you stay on activity when you’ve got bought a great deal likely on.

Graphic: iStock/Igor Kutyaev

Outlook reminders are exactly what they audio like: They’re a timed information that pops up to remind you of some thing. You can use them with duties, appointments, and meetings. What you may possibly not know about are a several options that aid you manage your reminders so that they get the job done improved for you. In this short article, I will introduce you to a couple of of these useful options. You can use just just one or all of them.

SEE: 69 Excel tips every single person ought to master (TechRepublic)

I’m working with Microsoft 365 on a Windows 10 64-bit program. Some of these settings aren’t offered in before editions. There’s no demonstration file you will not will need a single.

How to established up a reminder in Outlook

It will not enable to focus on more recent (or if not beneficial) solutions if you don’t know how to established a reminder. The superior news is, it can be straightforward, and you can set 1 for most Outlook items. Working with the Calendar, double-simply click the working day (and time, relying on which check out you’re making use of). If the appointment or conference by now exists, double-click it to open up it. In the ensuing dialog, the reminder solution is in the Solutions group. Just opt for the selection of minutes, hours, times, or even weeks ahead from the Reminder dropdown demonstrated in Determine A.

Determine A


Set a reminder for a conference or appointment.

To established a reminder for a activity, open up an existing or new process and use the Follow-Up possibility in the Tags team. Particularly, pick Reminder from the Adhere to-Up dropdown and use the ensuing dialog to full the configurations. Use this identical method to set a flag for new and current email messages, which is just not fairly the same detail as a reminder. You is not going to see the flag if anyone responds: The flag is in the duplicate of the concept, which by default, Outlook will help you save to the Despatched folder.

SEE: How to steer clear of a disappearing site selection in Microsoft Phrase (TechRepublic)

How to make guaranteed you see the reminder in Outlook

The biggest difficulty with reminders is that you generally never see them although operating. In the most current versions of Microsoft 365, you can deal with this trouble by environment an option that constantly shows all reminders on major of all windows. So, if you might be working on a proposal in Term, Outlook will exhibit a reminder on major of your doc. It is a good function.

To set this alternative, do the following:

  1. Click the File tab, click Possibilities in the pane to the still left, and then pick out Sophisticated.
  2. In the Reminders portion, check out the Clearly show Reminders on Top of Other Home windows option (Figure B).
  3. Click Okay.

Determine B


Modify the default setting for displaying the Reminder.

Now you can return to operate realizing you will not likely miss out on a reminder again—at minimum not simply because you did not see it! Determine C shows the reminder on major of a Word document.

Determine C


Outlook displays the reminder on leading of the open home windows.

Now, you might be pondering about the audio the reminder plays—isn’t that enough? It may be for some, but it is not for me. I am frequently so involved in my do the job that I tune it out fully. What typically comes about is that I’m not close to plenty of to the personal computer to hear it. Making use of the Reminders portion (Determine B) you can choose a seem which is louder, but I discovered that alternative jarring.

SEE: How to use EOMONTH() to return the final working day of the thirty day period and far more in Excel (TechRepublic)

How to clear away the reminders instantly

Eliminating reminders for an party following it occurs isn’t going to look necessary until you return from a two-7 days trip in paradise and are straight away swamped by all the activities you skipped even though you have been absent. It’s not a large issue, but it is 1 you can prevent by environment reminders to dismiss by themselves. To do so, do the subsequent:

  1. Click on the File tab, pick Selections in the remaining pane, and then opt for Highly developed.
  2. In the Reminders area, decide on Mechanically Dismiss Reminders for Previous Occasions. (You can see this option in Figure B.)

How to develop your own time placing

If you can’t find the reminder total you want in the dropdown (Determine A), enter it manually. Suppose you want a reminder established for an hour and a half right before a meeting which is throughout city. Simply enter 90 minutes. The time options will also permit you enter occasions manually—remember to incorporate the AM/PM element.

SEE: How to spotlight replicate values in Excel (TechRepublic)

Recurring items require recurring reminders

It really is straightforward to lose the reminder for a recurring task. All you have to do is click Dismiss at the time, and you can get rid of reminders for the remaining occurrences. In its place, mark the process as total carrying out so will depart the reminder options in area.

If you’ve by now misplaced the reminder, it is really quick to reset. Open the recurring job and set the most recent celebration to entire. Open the product to examine that performing so does reset the timer, just to be safe. You may well have to reset other earlier duties to total.

Also see

Supply backlink

You may also like